What is Information Resource Management?

July 20, 2018 Author: munishmishra04_3od47tgp
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Growing awareness and consideration of the dependence of organizations upon their internal and external information systems and practices for continuing operational effectiveness is one of the key strands in recent management literature. This new sensitivity to informational contributions to organizational success has pushed into prominence cause and claims of information management. Information resource management (IRM) is currently favored concept linking managerial effectiveness and information acquisition and use. That represents latest synthesis of a range of ideas based on the premise that effective decision-making and strategic thinking cannot be divorced from information consideration.

Basic Overview of Information Resource Management

Information-based organizations depend upon computer databases and information systems for their ongoing operation and management. Information Resource Management (IRM) is a program of activities directed at making effective use of information technology within an organization. These activities range from global corporate information planning to application system development, operation, and maintenance and support of end-user computing.

A foundational component of public administration, Information Resource Management (IRM) can be understood as a philosophy of management that recognizes and calls for the creation, identification, capture and management of information resources as corporate assets to enable and support the development of policy and effective decision making.

Information Resources Management (IRM) is the process of managing information resources to accomplish agency missions and to improve agency performance, including the reduction of information collection burdens on the public. When standardized and controlled, these resources can be shared and re-used throughout an agency, not just by a single user or application. [1]

There are three classes of information resources:

  • Business Resources: Enterprises, Business Functions, Positions (Jobs), Human/Machine Resources, Skills, Business Objectives, Projects, and Information Requirements.
  • System Resources: Systems, Sub-Systems (business processes), Administrative Procedures (manual procedures and office automation related), Computer Procedures, Programs, Operational Steps, Modules, and Subroutines.
  • Data Resources: Data Elements, Storage Records, Files (computer and manual), Views, Objects, Inputs, Outputs, Panels, Maps, Call Parameters, and Data Bases.

Information Resource Management

Figure: Information Resource Management

The concept of RM is actually no different in intent than Materials Resource Planning (MRP) as used in manufacturing. Both are concerned with the efficient and cost effective use of resources. The classification and control of resources are the main objectives. Resources are classified to prove their uniqueness so that redundancy is not introduced and to promote sharing. Control is required to collect, inventory and retrieve resources as required by the business.

Information resource management involves identifying data as an asset, categorizing it and providing various types of active management. Experts describe IRM as the process of managing the life cycle of data sets, from their creation to their use in IT architectures, and on to archiving and eventual destruction of non-permanent data. The term IRM can refer to either software resources, physical supplies and materials, or personnel involved in managing information at any stage of use.

Information resource management is a philosophical and practical approach to managing information. Because information is a valuable resource to be managed like other resources, IRM contributes directly to accomplishing organizational goals and objectives. It provides an integrated approach to managing the entire life cycle of information—from creation, to dissemination, to archiving or destruction—so as to maximize the overall usefulness of information.


[1] “Information Technology: Information Resources Management (IRM)”, available online at: http://acqnotes.com/acqnote/careerfields/information-resources-management-irm

[2] “Information Resource Management (IRM)”, available online at: https://www.techopedia.com/definition/7722/information-resource-management-irm

[3] N. ROBERTS and T.D. WILSON, “Information resource management: A question of attitudes?” International journal of information management 7, no. 2 (1987): 67-75.

[4] Salvatore T. March and Young-Gul Kim, “Information resource management: integrating the pieces”, ACM SIGMIS Database: the DATABASE for Advances in Information Systems, Volume 23, Issue 3, Summer 1992, Pages 27-38.

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